Midwest Gymnastics Privacy Policy

Effective Date: March 09, 2026

Introduction

Midwest Gymnastics (“Midwest Gymnastics,” “we,” “our,” or “us”) respects the privacy of our athletes, families, and visitors to our website. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit our website, register for programs, or otherwise interact with Midwest Gymnastics services.

By using our website or participating in Midwest Gymnastics programs, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect personal information from parents, guardians, and participants when you:

• Register for classes, programs, camps, or events • Complete forms on our website • Communicate with us by email, phone, text message, or in person • Sign waivers, registration forms, or consent documents • Participate in competitions, camps, or special events

Information we may collect includes:

• Parent or guardian name • Athlete name and birthdate • Contact information (email address, phone number, mailing address) • Emergency contact information • Medical information relevant to participation in activities • Billing and payment information • Athlete skill level or program placement information

We may also collect technical information when visitors use our website, including:

• IP address • Browser type and device information • Pages visited and usage patterns • Website analytics data

2. How We Use Information

Midwest Gymnastics uses collected information to:

• Register athletes for programs and classes • Communicate with families about schedules, programs, and events • Process payments and billing transactions • Maintain records related to athlete participation • Ensure athlete safety and respond to emergencies • Improve our programs, services, and website functionality • Send program announcements, newsletters, or facility updates

3. Cookies and Website Analytics

Our website may use cookies or similar technologies to enhance the visitor experience and understand how our website is used.

Cookies may collect information such as:

• Pages visited • Time spent on pages • Browser or device information • General geographic location

We may use third-party analytics services (such as Google Analytics or similar tools) to analyze website usage and improve our online services. You may control cookies through your browser settings if you prefer not to allow them.

4. Third-Party Services and Data Processors

Midwest Gymnastics may utilize third-party platforms to manage registrations, scheduling, communications, and payment processing.

Examples may include:

• Class management software (such as iClassPro, Jackrabbit, or similar systems) • Payment processing providers • Website hosting providers • Email communication platforms

These third parties may process personal information only as necessary to provide their services and are expected to maintain reasonable security protections.

5. Disclosure of Information

Midwest Gymnastics does not sell or rent personal information.

We may disclose personal information when reasonably necessary to:

• Process payments through authorized payment providers • Administer registrations through scheduling platforms • Provide information to governing organizations such as USA Gymnastics, when applicable • Respond to medical emergencies involving an athlete • Comply with legal obligations, law enforcement requests, or court orders

6. Children's Privacy

Midwest Gymnastics programs serve children and minors. Protecting the privacy of children is extremely important to us.

Personal information relating to children under the age of 13 is collected only through a parent or legal guardian as part of the registration process.

In accordance with the Children's Online Privacy Protection Act (COPPA), parents or guardians may review, update, or request deletion of their child’s personal information by contacting Midwest Gymnastics.

7. Photography and Media

Midwest Gymnastics may take photographs or video recordings during classes, practices, camps, competitions, or special events for instructional, operational, or promotional purposes.

Photography and video recording are strictly prohibited in locker rooms, restrooms, or changing areas.

8. Media Release and Promotional Use

Photographs or videos captured during Midwest Gymnastics activities may be used for promotional purposes including:

• The Midwest Gymnastics website • Social media platforms • Marketing materials • Newsletters and program communications

We make reasonable efforts to avoid identifying athletes by full name without additional consent.

Parents or guardians who prefer that their child not appear in promotional materials may notify Midwest Gymnastics in writing, and we will make reasonable efforts to honor those requests.

9. Communications and Email Notifications

By registering for programs or submitting contact information, parents or guardians consent to receive communications related to:

• Class schedules and program updates • Events and competitions • Facility announcements • Billing or registration information

Recipients may opt out of non-essential communications by using the unsubscribe link in email communications or contacting us directly.

10. SMS/Text Messaging Consent

If a parent or guardian provides a mobile phone number, Midwest Gymnastics may send text messages related to class reminders, schedule changes, emergency notifications, or program updates.

Standard messaging and data rates may apply depending on the recipient's mobile carrier. Recipients may opt out of text communications by replying STOP or contacting Midwest Gymnastics directly.

11. Electronic Signatures and Online Forms

Midwest Gymnastics may allow parents or guardians to complete registrations, waivers, and other forms electronically. By submitting forms electronically, you consent to the use of electronic signatures and acknowledge that such signatures are legally binding and equivalent to handwritten signatures where permitted by law.

12. Data Security

Midwest Gymnastics takes reasonable administrative and technical measures to protect personal information, including:

• Secure registration and scheduling platforms • Restricted staff access to sensitive information • Secure payment processing systems

While we strive to protect personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.

13. Data Retention

Personal information is retained only as long as reasonably necessary to fulfill the purposes described in this policy, including administrative, safety, legal, and accounting requirements.

14. Data Breach Notification

In the unlikely event of a data breach involving personal information, Midwest Gymnastics will take reasonable steps to investigate the incident, secure affected systems, and notify affected individuals when required by applicable law.

15. Advertising and Tracking Technologies

Our website may use third-party technologies such as Google or Meta tools to measure website performance or marketing effectiveness. These services may collect anonymous information about website visits such as page views or interaction data.

16. Your Privacy Rights

Parents or guardians may request to review, correct, or request deletion of personal information maintained by Midwest Gymnastics by contacting us directly.

17. Changes to This Privacy Policy

Midwest Gymnastics may update this Privacy Policy from time to time. Updated versions will be posted with a revised effective date.

18. Contact Information

Midwest Gymnastics

3225 Country Drive Suite 100

Little Canada, MN 55117

651-482-9616